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Position Details
Reference Number 53006
Position Title Administrative Officer level 2a
Employment Status Permanent Full Time
Entity Nepean Blue Mountains Local Health District
Geographical Location Nepean
Award Classification Health Employees' Administrative Staff (State) Award - Admin Off Lvl 2A
Salary $48,385.22 - $49,126.15
Number of FTE 1.00
Purpose of Position

- To provide administrative support to the Team Leader, Staff Specialists, clinical teams and project co-ordinators in CAMHS.

- As part of the CAMHS team, the administrative officer will work with a multidisciplinary team providing clerical, administrative support and coordination functions to ensure the efficient management of the team in a complex service delivery area. The CAMHS team is based in Penrith and provides outreach services across the Penrith, Blue Mountains, Lithgow and Hawkesbury LGAs.

Administration and Information Management:

-Administrative support for the services provided by CAMHS

-Assist the Team Leader , Staff Specialists, CAMHS clinicians and project co-ordinators with the administrative aspects of team management

-Support CAMHS clinicians in the coordination of clinics, groups and outreach programs, including organising and monitoring doctors clinics

-Undertake word processing duties including Dictaphone transcriptions as required

-Undertake desktop publishing as appropriate

-Be responsible for ensuring all duties pertaining to medical records including data entry, SCI/MHOAT, are attended to in a timely manner

-Maintain building and content security, including monitoring of staff keys/security codes and open and closing of the premises

-Coordinate any maintenance works as required

-Provide payroll support to the team leader (Proact)

-Coordinate video-conferencing requirements of the team across the NBMLHD

-Provide general clerical duties such as office organisation, photocopying, faxing, scanning, ordering new equipment, materials and stationery, filing, dispatching and collecting mail, maintenance of staff movement sheets, vehicle and room booking systems

-Organise and maintain fleet vehicle systems as required, ensuring that monthly vehicle inspections are collected, and vehicles maintained with complete vehicle logs

-Assist with preparation/minute taking for medical/administrative and team meetings

-Ensure consumer confidentiality is maintained at all times

-In consultation and supervision of the Team Leader organise and maintain money management systems eg petty cash

-Process accounts as per Oracle and stationery ordering systems

-Participate in staff, team and other meetings as required

-Provide face to face and telephone reception duties with sensitivity for consumers, visitors, carers at contact with the service and ensure they are directed to the appropriate person in a timely manner


An experienced  fulltime Administrative Officer Level 2a is required for the BMLHD Child and Adolescent Mental Health Service, based in Penrith. The Administrative Officer will join the CAMHS administrative team, with responsibilities to the CAMHS Team Leader and Mental Health network.Duties include office management, maintenance of medical records, data entry, dictaphone (minimum 40 words per minute), supply ordering, and an ability to work as a member of the CAMHS team for the benefit of mental health consumers. 


People with disabilities who meet the selection criteria are encouraged to apply.  Where required Nepean Blue Mountains Local Health District will implement reasonable adjustment consistent with industry standard.


We offer great salary packaging options for our eligible staff. 


This is a permanent full time position classified as Administration Officer Level 2a.




Selection Criteria Current NSW Drivers License

Demonstrated computer skills, with significant word process and data entry experience.

Demonstrated ability to type 40 wpm using dictaphone if required.

Proven written and verbal communication skills both interpersonally and as a member of a team.

Demonstrated ability to organise and maintain health record systems.

Proven organisational skills and the ability to maintain an efficient office environment.

Proven skills and knowledge to support senior staff in the management of complex tasks.
This position requires a Working With Children Check (WWCC) issued by the Office of the Children's Guardian. For more information on how to apply for the clearance, please visit the Office of the Children's Guardian website www.kidsguardian.nsw.gov.au/Working-with-children/working-with-children-check
Contact Person Laraine Smith
Contact Number 47322388
Closing Date 10/05/2012
Supporting Documents
Position Description click here to view
Application Guide click here to view